Policies

Date Change & Cancellation Policies

DATE CHANGES
Friday, Saturday, Sunday

• All date-change requests must be received in writing (email is acceptable).
• Approval of a date change is subject to EWC facility and staff availability.
• Date changes received 90 days or more prior to rental: A $500 Change Fee will be assessed and added to your final balance to cover administrative costs; your deposit and room fees will transfer to new date.
• Date changes received 89 days or less prior to rental: forfeiture of all fees paid. The new date will be treated like a new booking.

Monday – Thursday (and hourly bookings)

• All date-change requests must be received in writing (email is acceptable).
• Approval of a date change is subject to E W C facility and staff availability.
• After booking a reservation, the renter has 14 business days to change the date. All fees transfer to new date.
• Date changes made 15 business days or more after initial booking, renter will lose 100%of their deposit. The new date will be treated like a new booking.

CANCELATIONS

• All cancellations by the renter must be made in writing (email is acceptable).
• Cancellations received 90 days or more prior to rental: Booking fee is forfeit. All other fees paid will be refunded.
• Cancellations received 89 days or less prior to rental: No fees or deposits will be refunded.
• Force Majeure: In the case of catastrophic event including fire, flood, pandemic or other emergency, all fees will be refunded, minus the booking deposit, or we will work with you to reschedule your event date.
• Should the Edmonds Waterfront Center have to cancel your event for reasons other than a catastrophic event, all fees will be refunded or we will make every effort to reschedule your event.

NO SHOWS
If a rental does not show for its scheduled rental, it will be treated as a cancellation, and all deposits and room rental fees will be forfeited.

Alcohol Information

A Washington State Permit/License is required for serving alcohol at the Edmonds Waterfront Center.

Special Licenses and Permits – The Washington State Liquor Control Board issues three licenses and permits for one-time only events – all applications available online at www.lcb.wa.gov. The Edmonds Waterfront Center requires a copy of all licenses to be submitted to the Edmonds Waterfront Center at least 14 days prior to your event date.

1. Banquet Permit: Allows the service and consumption of liquor at a private, invitation only banquet or gathering held in a public place or business.
2. Special Occasion License: Allows a bona fide nonprofit organization to sell liquor at a specified date, time and place. Examples include a fundraising dinner, gala event, auction or wine tasting. This permit can take up to 45 days to process.
3. Raffle Permit: Allows a bona fide nonprofit organization to raffle liquor to its member at a specified date and place. This application needs to be processed 30 days in advance.

BANQUET PERMIT

• A Banquet Permit is required to allow the service and consumption of beer, wine and champagne for any group regardless of size
• No hard alcohol is permitted on the second floor of the Edmonds Waterfront Center unless it is being served by a licensed Shooby Doo bartender.
• Alcohol liability Insurance must be in the renter/contract holder’s name unless contract holder is using the services of Shooby Doo Catering to provide/serve alcohol
• Permit can be obtained from the State of Washington Liquor Control Board at https://lcb.wa.gov/licensing/banquet-permits
• A copy of your Banquet Permit must be received by the Edmonds Waterfront Center no later than 14 days prior to the date of your event
• Permit holder must sign the bottom of the banquet permit before submitting it to Edmonds Waterfront Center

SPECIAL OCCASION LICENSE (FOR NON-PROFIT ORGANIZATIONS SELLING ALCOHOL)

• Special Occasion license applications must be filed at least 45 days in advance of the event with the Washington State Liquor Control Board https://lcb.wa.gov/licensing/special-occasion-licenses
• A copy of the approved Special Occasion License must be received by the Edmonds Waterfront Center no later than 14 days prior to the date of your event

Serving Alcohol During Your Event

• All alcohol served on the first floor of the Edmonds Waterfront Center must be provided by and served by Shooby Doo Catering.
• For groups of 50 or less: beer, wine and champagne in bottles or cans does not require a State of Washington licensed bartender. A banquet permit or special occasion license is required. A copy of the banquet permit must be provided to the Edmonds Waterfront Center.
• For groups over 50, any alcohol consumed requires a State of Washington licensed bartender. Please contact Shooby Doo Catering for information on hiring a licensed bartender. Any licensed bartender serving alcohol on the premises of the Edmonds Waterfront Center must also carry liability insurance of$2,000,000.00 or more and a copy of the person’s license must be provided to the Edmonds Waterfront Center.
• No kegs are permitted at event rentals taking place on the second floor of the Edmonds Waterfront Center
• Consumption of alcohol by minors is prohibited by State Law and will be strictly enforced. The event will be terminated if consumption of alcohol by minors is allowed. In addition, police will be called, and those violating this law will be subject to arrest.
• The individual signing the contract and purchasing the Banquet Permit or Special Occasion License will have the legal responsibility for any guest’s consumption of alcohol.
• All alcohol must be consumed within the facility.
• Alcohol service must stop one hour before the designated end of your rental time.